Class of 1991 Thirty-Fifth Year Reunion
Master Plan
Sunday, May 31, 2026
Afternoon Jeff, Bob, Dorine arrive
Stop at Gances in Binghamton to pick up tablecloths
Trip to BJ’s (open until 9pm): bring tax exempt form
Possible trip to Aldi
Monday, June 1, 2026
Morning Get 3 sets of master keys from RPCC Conference Services desk
Max Mandeville (607-220-8818)
All-day Lots of set-up
Test run with cookies (BJ’s)
Campus store: gift certificates
Figure out HQ layout
• Verify locked/secured location for HQ and common keys don’t work in doors
• Registration area
• Hang-out area
• Rain sites for receptions, etc.
Scout HQ – availability of refrigerators, knives, serving utensils, small bowls (sugar), low boxes for elevating platters for the reception
Store runs (see shopping lists)–Bring tax exempt forms
Non-alcoholic beverages
UDPATE: Wegmans to get 147, 12-packs of sparkling water (22 natural, 50 mixed berry, 45 lemon, 10 orange, 10 tangerine-lime, 10 lime (UPDATE #’s from 25th)
Gnomon copy 273-3333 (copy Master plan (blue), info for clerk briefing (salmon))
Also copy tri-fold letter/schedule, clerk tasks)
Dorine: Check to assure unlocked doors on 2nd floor Newman Arena and other stuff there
Dorine: Confirm all décor works as expected in each venue
Tuesday, June 2, 2026
All-day Lots of set-up
Obtain parking permit, procurement cards, HQ box from Alumni Affairs
Remaining store runs (see shopping lists)–Bring tax exempt forms
• Gnomon copy 273-3333 (copy Master plan (blue), info for clerk briefing (salmon))
Also copy tri-fold letter/schedule, clerk tasks)
• Any not completed yesterday
Organize storage areas/Set-up shelving
Keck’s food service delivery (will call Jeff with delivery time)
Jeannette arrives
Classmate volunteers: Paul, Susie, Eric, Ruby, Robyn, Jana, Tim (evening)
4 PM Clerks arrive
• Intro’s/Icebreakers
• Beginning of Master plan
~6:30 PM Eat dinner
7 PM – 10 PM Meet with clerks re:
• Continue Master plan
• Set-up jobs
• ‘Clerk duties’ sheet
• Record/inventory and store all deliveries
• Share contact information
• Dorm building layouts & procedures
• Issues with previous clerks at Reunion
• ‘Incentivized’ concept
• There is always something to be done
• Remind clerks to bring their laptops tomorrow
10:00 PM Dorine go through posters and finalize list of posters/displays still needed
Night Huge amounts of SLEEP!
Wednesday, June 3, 2026
Morning Confirm with Dino BBQ final numbers (Chelsea Jones, 585-322-2229)
Confirm with Gances (Loree Daviau 315-439-7626 cell, 607-779-1779 office) and Serendipity (Stephanie 607-279-1093) some final numbers
Classmate volunteers: Paul, Susie, Eric, Ruby, Robyn, Jana, Tim, Joe, Abbe, Eric (evening)
? 11:45 AM/earlier Meet clerks at Court-Kay-Bauer
Noon – 2:00 PM Clerk briefing (Jameson tent); lunch served
2:00 PM Cornell Dairy (255-3272) pick-up
6 gallons ice cream (Triple Play Chocolate, French Vanilla, Lemonade Sorbet, Ezra's Morning Cup, Dragon Mint Cookies and Cream, and Big Red Bear Tracks)
6 anti-freeze filled cold crock serving containers with lids
40# of yogurt
4# of butter
2:00 PM – 5:00 PM Receive rental deliveries: Inventory each one in detail upon arrival
Count amounts of each and check for damaged products
• Pick-up boxes at Susie & Eric Schneider’s home (182 Hillcrest Road, Ithaca)
# lanyards
# grocery bags
# socks
• Pick up boxes off pallets at Donlon loading dock
# glasses
• Computers and printer
• 2 Refrigerators vs. 1 fridge & 1 chest freezers
• 8 easels
• Beverages (wine, beer)
• Dorine to show clerks set-up of all event décor items
Receptions: Thursday and Friday
Ice cream socials
Breakfast in Morrison: Friday and Saturday
Friday dinner
Saturday dinner
Sunday breakfast
• Dorine shows clerks expectations for food presentations
Photocopies (if not completed yesterday) [see additional sheet]
• Tri-fold welcome and informational flyer (~500) (Cherry)
• Info for clerk meeting (12) (Salmon)
• Event Briefs
• List of common clerk tasks (12) (Tan)
• List of Deliveries (10) (Green)
• Updated Master Plan (12) (Blue)
• Reception menus (12) (Buff)
• Clerk schedules (12) (Orchid)
• Poster/sign list (5) (White)
• Registration instructions/flow sheet (12) (Golden rod)
• Classmates within 60 miles (5) (Pink)
• Classmates within 110 miles (5) (Ivory)
• Blurb for calling classmates (8) (Gray)
Set ups:
• Registration area (tables, computers, printer, etc.)
• Move furniture into/out of rooms/basement/hallways
• Organize storage areas/Set-up shelving
• Develop plan to remove one door from HQ entrance
• Locate prominent places for signs, which ones, and how many needed
• Additional posters/displays to make (see list)
• Schedule highlights for each day
• List of deceased classmates (from Alumni Affairs)
• Class photos with information on when, no kids, and how to order
• Informational area for handouts, posters, etc.
• Bulletin boards (messages, athletics, arrivals, business cards, etc.)
• Kitchen (locked area to keep food)
• System for organizing beverages/cooling beverages so variety always available (refrigerated truck at Donlon)
• Refreshment area (Tables, tubs, cups, napkins, munchies, etc.)
• System for tracking rentals (athletic equipment)
• Recycling area (trash, paper, cans)
• Sign-up for sharing digital camera photos after weekend
• Sign with directions for unloading/parking posted outside entry door to HQ
• Lost and Found box
• Area to sell old souvenirs (with strict accounting procedure)
• Post class schedule in many places (consider exits from dorms)
• Create a master sheet of phone numbers compiled from HQ book
• Computers
Print master lists
Arrivals to date board
Meal counts
Decorating main area
• Blow up mylars
• Balloons in arch
• Balloon pillars with “9” and “1”
• Cut standard length ribbons
• Garland
• Flowers/Vases
• “Welcome Back Class of 1991” and “WELCOME BACK!”
• Message boards: use foam boards?
• Networking board (post business cards)
• Paint windows, “1” “9” “9” “1” and Maybe other stuff on windows
• Tables outside with red plastic tablecloths
Familiarize with HQ notebook
Begin prep work for Saturday night’s decor
Registration system
• Clerks practice on system, new registrations and check-ins
Attach lanyards to buttons
6:00 PM Order dinner for clerks and committee
Reunion chair(s) meet with clerks (finish going through Master Plan, other)
Registration and Accounting
• Accounting procedures in detail
Receipts with name, item on back
• Registration procedures in detail (go through handout)
Pick up dinner from Wegmans/other
DINNER
Evening and Night Dorine meets with entire group of clerks re: prep for receptions/breakfast/other (~60 mins)
Reunion Chair(s) goes over computer and statistics
Bob teaches clerks plan to serve beer and wine during weekend and plan to order additional
Assign rest of housing
Clerks to practice on computers
Run tests for registering classmates
Ice cream
Remaining Setup and busy work
Move all valuables into locked storage areas
LOCK UP everything else in headquarters in secured areas
Thursday, June 4, 2026
8:30 AM Meeting with all clerks
• Review weekend schedule
• Odds & Ends
Morning Deliveries (Beer & Ice): Please remember to inventory each delivery
Set-up exterior signs
Put up banner where it can be watched
Put up daily schedule
Place flowers/vases around HQ and on tables under tent
Blow up fresh balloons if needed
Chalk walkways (if no rain)
More computer practice
Clean-up and organize storage areas/registration area
Assure tables in tent are set appropriately for evening reception (check with Dorine)
Eric/Paul travel to Syracuse Costco to pick up shrimp platters (Kayleigh, 315-396-4739)
Pick up flowers at Wegmans
9:00 AM start Sushi chef preparing sushi platters at Donlon; one clerk must remain with him to move platters to refrigerated truck
10:00 AM Registration desk ready
RPCC Conference Services drops off housing keys
11:00 AM Headquarters cleaned up and ready for arrivals
? Warm first batch of cookies in oven
12:00 noon Registration begins
Set out beverages (beer/wine/waters) and munchies
Throughout day Register people, help with luggage, answer questions, etc.
Greet classmates upon arrival at the door & at drive-up service path when possible
Take photos of every alum that arrives
Keep cookies well stocked in oven and warm
Take lots of other candid photos
Arrival “Board:” a QR code linking to University Who’s Coming website
Constantly check and maintain cleanliness of HQ
Keep munchies and beverages well stocked and area clean
Begin calling local non-registered classmates to encourage a drop-in HQ package
Keep a sense of humor
2:00 PM Pick-up XX pinwheel wrap platters at P&C Fresh, East Hill Plaza
Contact: Bry, Deli Manager, 607-591-0245
• ? Thick green and red leaf lettuce
Create/build additional platters @ HQ for reception (cheeses, veggies)
3:00 PM Verify sushi chef is done preparing sushi and inventory in refrigerated truck at Donlon
4:00 PM Dorine with 2-4 clerks begin set-up for reception
Set up for welcome reception/dinner (clerks are the ‘caterers’)
Set-up non-refrigerated items
5:15 PM Put out some food platters
Wineries have arrived and setting up (Kim Bixler, ’91 coordinating: 310-560-0444)
5:30 PM – 7:30 PM Class Welcome reception & dinner with wine tastings
Replenish food platters and beverages as needed
Put out other food platters gradually
Clerks are the ‘caterers’
‘Police’ tent area checking for 1991 buttons
Wine tastings by Damiani Wine Cellars Glen Allen-607 227-9587, Knapp Vineyards (contact info) and Dr. Konstantin Frank (contact info)
Keep everything well-stocked
Empty full garbage’s
Take lots of photos
7:30 PM – 9:00 PM Continue calling local non-registered classmates to encourage a drop-in HQ package
8:00 PM – 9:00PM “'91’s Time on the Hill” with Corey Earle in RPCC Auditorium
8:00 PM – 11:00PM Savage Club show (Statler Auditorium) – tickets $20 each (purchase online)
8:55 PM Put out ice cream in HQ with cones, scoopers, sprinkles, chips, Oreo pieces, bowls, spoons, spoon rests, containers with hot water
9:00 PM Ice Cream Social
~9:30 PM Put away ice cream, scoopers, cones, sprinkles, bowls, spoons
~11:45 PM Put away beer/wine
11:30PM–12:00AM Gather all decorations under tent and lock in HQ storage areas
Take down class banner and lock-up
Put away waters
LOCK UP everything else in headquarters in secure areas
~12:30AM–1:00AM Registration closes for night
Bring housing keys to RPCC desk
New arrivals must go to RPCC to receive room keys
Post sign with instructions for late arrivals
Friday, June 5, 2026
~6:30 AM Panera delivers coffee
7:00 AM RPCC Conference Services drops off housing keys
7:30 AM –10:30 AM Morrison Dining Breakfast
Decorate ’91 area within dining hall
Take photos
8:00 AM Registration opens
Morning Check with Housing re: overnight arrivals
? Warm up cookies
Put up banner, signs, flowers/vases under tent
Change Daily Schedule
Remove outdated flyers from display
Print new list of classmates that have registered
Check supplies and clerks with Bob to decide on and order additional if necessary
Beer/wine
Beverages
Cups
Munchies
Ice Cream (must order by mid-morning from Emily Acomb: 255-2888, pick up before 2 pm)
Do we need more whipped cream from BJ’s?
Blow up fresh balloons, if needed
Chalk walkways if no rain
Throughout day Register people, help with luggage, answer questions, etc., etc.
Greet classmates upon arrival at the door & at drive-up service path when possible
Keep cookies warm
Take photos of every alum that arrives
Take tons of candid photos
Constantly check and maintain cleanliness of HQ
Keep munchies and beverages well stocked and area clean
Monitor for class buttons; ‘police’ HQ, especially food/beverages
Continue calling local non-registered classmates to encourage a drop-in HQ package
Keep a sense of humor
11:00 AM Assure tent is set-up for evening reception
12:00 noon Set out beer/wine and munchies
~2:30 – 3:00 PM Begin preparing food platters for reception
3:00 PM Olin Lecture (Newman Arena)
3:00 PM – 4:30 PM Set-up Ag Quad tent for dinner
Bring to Ag Quad tent: Colored coded boxes plus tool box
ADD that things will be assembled
4:00 PM – 5:00 PM Set-up for reception at Headquarters (clerks are the ‘caterers’)
Platters, drinks, other
5:30 PM – 7:00 PM Reception at Class HQs tent (rain plan inside Morrison Dining or HQ’s)
Replenish food platters and beverages as needed
Put out other platters gradually
Clerks are the ‘caterers’
Take lots of photos
‘Police’ event, all should have “1991” on buttons
6:00 PM Clerk to check again on Ag Quad tent
Enough serving set-ups
Enough bars (4)
Assure Serendipity has bar set-up
6:45 PM Bob to assess alcohol consumption and additional order details
Finalize alcohol replenish order from Alumni Affairs by 7:00PM
7:15 PM – 8:45 PM Class Dino-BBQ dinner at Ag Quad (Morrison Dining rain site)
2-3 clerks to monitor/’police’ for ’91 buttons at Barton entrances
Take lots of photos
Have Ziplock bags on hand at end to package leftovers and bring back to HQ’s
8:45 PM Assure items from Ag Quad are brought back to HQ (e.g., decorations, beer, wine)
Pack appropriate leftovers into zip lock bags/trays with lids
~8:50 PM Put out ice cream in HQ with cones, sprinkles, bowls, spoons
9:00 PM – 1:00 AM Tent parties on Arts Quad
9:00 PM – 10:15 PM Chorus & Glee Club Concert at Bailey –$20 tickets needed (also at door)
~10:00 PM Put away ice cream, scoopers, cones, toppings, bowls, spoons
11:30 PM Put away beer/wine; inventory both to assess need for additional
12:00AM–12:30AM Gather all decorations under tent and lock in HQ storage areas
Take down class banner and lock-up
Put away beverages
Leave sign by water coolers inside HQ (“you’ll feel better in the morning”)
LOCK UP everything else in headquarters in secured areas
~12:30AM–1:00AM Registration closes for night;
Bring housing keys to RPCC desk
New arrivals must go to RPCC to receive room keys
Post sign with instructions for late arrivals
Saturday, June 6, 2026
~6:30 AM Panera delivers coffee
7:00 AM RPCC Conference Services drops off housing keys
7:30 AM –10:30 AM Morrison Dining Breakfast
Decorate ’91 area within dining hall
Take photos
Morning Pick-up keys from RPCC desk
Check with Housing re: overnight arrivals
? Warm up cookies
Change Daily Schedule
Remove outdated flyers from display
Check supplies and order additional supplies if necessary
Beer/wine
Beverages
Cups and ice
Munchies
Bulk water jugs
Put up banner, signs, flowers/vases under tent
Blow up fresh balloons, if needed
Chalk walkways (if no rain)
Continue calling local non-registered classmates to encourage a drop-in HQ package
Continue prep work for Saturday night’s decor
Throughout day Register people, help with luggage, answer questions, etc., etc.
Greet classmates upon arrival at the door & at drive-up service path when possible
Take photos of every alum that arrives
Take tons of candid photos
Constantly check and maintain cleanliness of HQ
Keep munchies and beverages well stocked and area clean
Monitor for class buttons; police HQ, especially food/beverages
Continue calling local non-registered classmates to encourage a drop-in HQ package
10:30 AM State of the University Address (Bailey Hall)
11:00 AM Set out waters
12:00 noon Set out beer/wine and munchies, leftover reception food
1:00 PM Dorine with 4 clerks to begin set-up for dinner at Newman Arena
To Newman Arena:
· Black tablecloths
· Red tablecloths (square and rectangular)
· White linen napkins
· Red gift bags
· Double stick foam tape
· White tissue paper
· Red tissue paper
· 7” balloons red and white
· Balloon sticks and cups
· Red and white rolls of tulle
· Red and white curling ribbon
· 24’ balloons
· Foam blocks (maybe we do not need)
· Balloon weights (80)
· Numbers and letters for stanchions
· Zip ties for stanchions
· Star garland
· Mini magic arch balloon towers with 9 and 1
· Large Magic arch balloon arch
· Dual valve regulator for Helium tank
· Ribbon for balloons
· Reunion Campaign board/Volunteer board
· Paper Towels
MORE HERE
Verify table set-up
1:30 PM – 3:30 PM Fun-in-the-Sun on the Arts Quad
4:00 PM Clerk to check on set-up at Duffield
Serendipity for bar service
Gances Catering for hors d’oeuvres
5:30 PM Pick-ups at P&C Fresh supermarket East Hill Plaza
Chuck: Bakery Manager (607-222-4467)
· Donuts
· Chocolate croissants
Pat: Produce Manager (607-XXX-XXXX)
· 46 pounds of strawberries, blueberries, raspberries and blackberries
Do not refrigerate pastries after returning to HQ’s
5:30 PM – 6:45 PM Reception in Duffield Hall Atrium
Clerks responsible for:
Take TONS of photos
‘Police’ for 1991 buttons
(LOTS MORE HERE)
6:45 PM Class photo Duffield Hall atrium
6:55 PM – 7:10 PM Class walks over to Newman Arena
? clerk waiting with van to drive those unable to walk
7:15 PM – 8:45 PM Celebratory dinner in Newman Arena (Gances Catering and Serendipity bar service)
~9:00 PM Put out leftover ice cream in HQ with cones, sprinkles, chips, Oreo pieces, bowls, spoons
9:00 PM – 1:00 AM Tent parties on Arts Quad
9:00 PM Cornelliana Night (Bailey)
9:30PM – 10:00 PM Assure HQ stuff is brought back to HQ from Newman Arena (balloon arches, balloon weights, Campaign/Volunteer displays, tablecloths, etc.)
9:30 PM – 12:30AM Fully inventory, organize & begin packing up all left-over items in and around HQ
· Beer and wine
· Waters
· Munchies/food
· Souvenirs
· Everything else
~10:30 – 11:30 PM A Cappella concert in Goldwyn Smith Hall
~11:30 PM Put away beer/wine
Put away ice cream, scoopers, cones, toppings, bowls, spoons
11:30 – 12:00 AM Gather vases/flowers under tent and lock in HQ
Update arrival board
Put away beverages (leave 1 tub available outside locked storage areas)
Leave sign by water coolers inside HQ (“you’ll feel better in the morning”)
Take down class banner and lock-up
LOCK UP everything else in headquarters in secured areas
~12:00 AM Headquarters closes for night
Sunday, June 7, 2026
~6:30 AM Panera arrives, clerk meets them
Coffee, Tea, Bagels, Scones from Panera
Set-up rest of breakfast (clerks are the ‘caterers’)
7:00 AM–10:30 AM Breakfast at Headquarters tent
Assure clean, neat, presentable set-up
Clerks are caterers
Keep all items stocked and area neat and clean
Apples, Bananas, yogurt, granola, berries
Stage the croissants and berries in waves to avoid running out too early
Morning Hang signs on all exits to return keys to HQ’s
Change Daily Schedule; put up new officer information/thank you for coming sign
“See you in 2031 at our 40th!”
Put out post-Reunion survey
Don't put up banner, return to RPCC
Put out vases with flowers on tables under tent
Continue to gather and inventory all stuff
Beer/Wine
Beverages
Rentals (XXXX)
All other supplies around HQ
2 clerks to return unused cases of water and other unopened stuff to BJ’s
Cash-in recycled plastic bottles
Set out all remaining beverages (as non-returnable)
Encourage classmates to download their weekend photos or sign-up to share them
All morning Help carry luggage
Encourage people to sign-up for digital photo sharing or download their photos now
Noon Everyone out – no exceptions
Late morning Clerks to download photos of weekend from their cameras/phones
Process accounting items
Secure rentals to be picked up at Court-Kay-Bauer on Monday
Clean up all garbage
Check for lost items
Take down signs (one of the final things)
Complete timecards
Pack-up vases; give-away or dispose of flowers
Drop off at RPCC
• Appropriate rentals
• 6 ice cream freezer containers (Cornell Dairy to pick them up Monday)
• Donations
• Timecards
• Headquarters notebook
• Original registration forms
• All accounting stuff
Lost-& found items remain in Court-Kay-Bauer to be given to Cornell Police
Return van
Phone Numbers/Contacts
Main lines at RPCC: 255-7085; 255-2254; 254-7176
Kate Freyer: 607-255-8821; cell: 315-317-4966
Housing contact: Max Mandeville: 607-220-8818
Housekeeping Manager (CKB): Jodie Estes: 607-731-4482
Loree Davinau (Gances catering): cell: 315-439-7626
Stephanie Holzbaur (607-279-1093) and Sharon Neubert (607-220-6018)
Chelsea Jones (Dino BBQ) cell: 585-322-2229
William and May (Lotus Sushi): 607-342-3671 and 607-351-6222
Kathleen Strickland (Cornell Dairy) office: 607-255-2888; Emily Acomb
Our cell phones:
Bob Cell phone: 301-526-8521 Bauer Room #412 (A-C)
Dorine Cell phone: 703-283-2773 Kay Room #324C
Jeff Cell phone: 914-433-4864 Bauer Room #312 (A-C)
Kim Cell phone: 310-560-0444 Kay Room #324A
Clerks Violet Christensen Off Campus Cell: 914-414-2647
Andrew Maul Off Campus Cell: 607-220-3103
Chelsea Hummer Balch Room # Cell: 512-657-8664
Jessica Nagy Bauer Room #311-B Cell: 973-461-6755
John Gallagher Off Campus Cell: 516-884-0664
Kyle Rooney Off Campus Cell: 631-793-6343
Liz Crissy Off Campus Cell: 630-809-8050
Taylor McGuire Balch Room # Cell: 313-826-8401
Head Clerks: 255-2390/3021
Our Head clerk: John Lowry ’16, Cell: 607-351-5484
Cornell Police : 255-1111
Class of 1991 Reunion account #: G65-3625
Constant monitoring during weekend:
• Take tons of photos
• HQ cleanliness
• Garbage cans not full
• Everything neat and fresh
• Balloons inflated and looking good
• Everything well-stocked
• Assure a full-assortment of beverages
• Beverages need time to cool in ice
• Clean food area
• Supply of napkins/ice/beverages/food
• Think ahead
• Always something you could be doing
• Smart phone? … pretend it’s 1991!
• Signs not falling down and looking good
• Remove out of date flyers
• Greet classmates at door
• Assist with luggage
• Your other clerks